Administrator, Doc Controls

About the role

Aecon Engineering Services Inc. (United) seeks a Document Control Administrator to manage project information for engineering, procurement and construction (EPC) projects. The successful candidate will assist with document control, project administration, meeting coordination, and other project-based activities.

Responsibilities

• Manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, distribution, and archiving project records
• Coordinate with the project information manager (PIM) to provide document control, general project administration, meeting coordination, and other project-based activities
• Maintain accurate document registers, logs, revision histories, and status reports
• Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata
• Perform quality checks prior to internal issue and client submission
• Track document deadlines, overdue items, and follow up with project teams
• Support audits by maintaining document traceability and version control
• Provide user support for Aconex and SharePoint, including workflows and access requests
• Assist with meeting coordination, minutes, and action item tracking
• Support onboarding of project staff, consultants, and vendors
• Maintain contact lists, distribution lists, and project filing systems. Assist with record retention and archiving activities.

Requirements

• Education: High School diploma or equivalent
• Experience: Minimum of 3 years of prior document control experience supporting an engineering, procurement, construction, or infrastructure project
• Hands-on experience with Aconex and SharePoint
• Strong organizational skills with high attention to detail
• Ability to manage multiple document control and administrative priorities
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Works independently with minimal supervision, serves as a reliable document control resource for assigned projects
• Working knowledge of SAP software is preferred
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication skills

Qualifications

• Education: High School diploma or equivalent
• Experience: Minimum of 3 years of prior document control experience supporting an engineering, procurement, construction, or infrastructure project
• Hands-on experience with Aconex and SharePoint
• Strong organizational skills with high attention to detail
• Ability to manage multiple document control and administrative priorities
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Works independently with minimal supervision, serves as a reliable document control resource for assigned projects
• Working knowledge of SAP software is preferred
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication skills

Skills

• Document control experience
• Aconex and SharePoint proficiency
• Attention to detail
• Project management
• Microsoft Office proficiency
• Independent work ability
• Communication skills

Benefits

• Health Insurance Benefits (Comprehensive Plan - Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation (vacation/wellness days)
• Health and Wellness Home Benefit (wellness subsidy for fitness/health)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)

Pay

Base Salary Range: $65,000.00 -- $85,000.00 annually

Schedule

Full-time position