Administrator Assistant - Maintenance

Pinto Valley is an open-pit copper mine located at the west end of the historic Globe-Miami mining district of central Arizona, approximately 80 miles east of Phoenix. The mine has been in operation since 1972, producing more than four billion pounds of copper. Acquired by Capstone from BHP in 2013, the mine is fully permitted through 2039 with a study underway to potentially extend the mine life through 2050. Our proximity to the Greater Phoenix metro area provides prospective employees the option to live in communities such as Mesa, Apache Junction, Gilbert, Chandler, San Tan Valley, or Florence.

About the role

Reporting to the Superintendent Mine Maintenance, the Mine Maintenance Administrative Assistant is responsible for office administrative duties, including filing paperwork, maintaining and ordering supplies, submitting purchase requisitions, entering service entry sheets to authorize payment on services received, interacting with vendors and contractors, submitting repair notifications, processing employee expense reimbursement requests, posting department-level communications, entering and maintaining data, and completing accurate and time-sensitive reports based on the needs of the Mine Maintenance Department.

This role ensures compliance with Mine Maintenance Department schedules, plans, and relevant laws, regulations, standards, and operating procedures. The position also supports compliance with the collective bargaining agreement under the direction of the Employee Services Department and assists front-line leadership in completion of production, time, attendance, safety/incident, and shift reporting.

Responsibilities

• Ensure employees are working in compliance with all Pinto Valley Mine and MSHA safety guidelines and procedures.
• Ensure department compliance with the collective bargaining agreement (CBA) as directed by the Human Resources Department.
• Ensure all employees and contractors are certified to execute their assigned tasks.
• Manage reporting requirements and filing for quarterly shifter meetings, including notes/minutes and action logs.
• Maintain all forms on the “X” drive, SharePoint, and physical locations as required.
• Perform work with meticulous attention to detail and work independently in a time-sensitive environment.
• Effectively communicate with employees and management, research and resolve issues, and ensure all company policies are followed.
• Distribute information, reports, and notices, and maintain noticeboards and other department-level communications.
• Provide administrative support to the Mine Maintenance Department and collaborate with other Department Administrative Assistants.
• Maintain and monitor crew timesheet accuracy for distribution to payroll.
• Process Purchase Requisitions and Service Entry Sheets.
• Maintain department-level inventories for tools, personal protective equipment, office supplies, consumables, hygiene items, and miscellaneous supplies.
• Establish and maintain accountable and accurate filing of all sensitive and required paperwork.
• Perform monthly inspections to ensure fire extinguishers are serviced, eye wash stations are compliant, and electrical connectors are properly grounded and current; monitor the area for hazards and submit notifications for necessary repairs or maintenance.
• Demonstrate support of Capstone’s Vision and Values: Accountability, Safety, Excellence, and Caring.
• Perform all assigned tasks and duties as required.

Requirements

• 1-3 years' experience in administrative support roles or 1 year of experience working in an administrative support role in a mine operations/maintenance environment.
• Intermediate computer skills with the Microsoft Office Suite, with high-level or expert experience in Excel.
• Familiarity with working in a union environment is a plus.
• Valid Arizona Driver’s License.
• Able to speak, comprehend, read, and write English.
• Experience with SAP is preferred but not required.

Work Environment / Physical Demands

100% of the Administrative Assistant’s time will be spent in the office. All candidates will be required to complete a pre-employment medical exam, drug and alcohol test, and background check. A pre-placement physical examination is required to ensure candidates are 'fit for duty.' Additional training and/or testing may be required. Capstone maintains a drug and alcohol-free workplace.

Benefits

• 401(k) Savings Plan – Eligible from day one; contribute up to 90% of your salary with a dollar-for-dollar company match up to 6%, fully vested immediately.
• Retirement Boost – The company contributes 8.5% of your salary, increasing to 14.2%, with 100% immediate vesting.
• Employee Share Purchase Plan – After three months, contribute 2% to 7% of your salary (max $5,000/year) to buy company shares, with a 50% company match, fully vested upon grant.
• Annual Short Term Incentive Bonus – Up to 10%.
• Affordable Medical, Dental, and Vision benefits (effective on start date), including Telehealth options and additional supplemental insurances.
• Disability and Life Insurance (effective on start date).
• Paid time-off, including vacation, holidays, sick leave, and parental leave.
• Employee Assistance Program.
• Internal progression opportunities.
• Tuition reimbursement.
• Discounted insurance plans for pets, automobiles, and homes.

Schedule

This position is on-site following a 4-10’s schedule (Monday - Thursday). Eligible for overtime as a salaried non-exempt role.