Administrative Assistant - Maintenance

About the role

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Provides support to assigned executives within the Facilities, Construction, and Real Estate department at the system level.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel; coordinates calendar with Executive Staff calendars.
• Provides personal phone coverage and email management as desired by the Executive.
• Conserves executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, and expense reports.
• Manages travel requirements for Executives and independently schedules appointments.
• Arranges programs, events, or conferences by managing logistics, disseminating information or invitations, coordinating speakers, and controlling event budget.
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation, and composes/prepares correspondence, reports, and other documents.
• Manages projects as needed.
• May perform general maintenance duties as assigned.

Requirements

• Minimum Education: Bachelor’s Degree (Preferred).
• Minimum Work Experience: One to three years of maintenance experience (Preferred).

Skills

• Must know basic maintenance duties and how to correctly perform them.
• Experienced in Microsoft Word, PowerPoint, and Excel.