Administrative & Team Engagement Assistant

Responsibilities

• Proactively manages the Director’s calendar, schedules meetings and appointments, and ensures timely reminders for all critical deadlines and commitments.
• Prepares meeting agendas, gathers relevant documents and materials, and ensures that necessary technology and meeting spaces are available and operational.
• Aids in presentation slides preparation, takes detailed minutes, and follows up on action items.
• Performs general administrative duties, including but not limited to administrative support, scanning, filing, faxing, copying, and printing.
• Executes all aspects of team experience events, activities, and initiatives.
• Owns the operations of our internal store, including inventory, ordering, and fulfilling orders.
• Greets and directs all internal and external guests in a professional and courteous manner.
• Undertakes special projects and assignments as directed by the Director of Human Resources.
• Tracks and submits expense reports for the Director in accordance with company policies.
• Runs errands as needed.
• Performs other duties as assigned.

Requirements

• A high school diploma or GED.
• A minimum of two (2) years of experience performing administrative related duties.
• Demonstrated experience in writing, editing, and proofreading for diverse audiences.
• Professional experience in employee engagement or a related role.
• Proof of automobile liability coverage.

Preferred

• An associate’s degree in human resources, business administration, or related field.
• One (1) year of assisting with events (internal or external).

Skills

• Intermediate proficiency of Microsoft applications including but not limited to Word, Excel, PowerPoint and Teams.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong problem solving and critical thinking skills.
• Ability to handle highly confidential information with the utmost discretion.

Physical Demands And Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Frequently required to travel by car.
• Occasionally required to stand, walk, and move items up to 15 pounds.

Languages

English.

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Shift Schedule

Monday-Friday, 8:00AM to 4:30PM.