Administrative Support Supervisor-Operations

About the role

Under the direct supervision of the Associate Superintendent of Operations, to provide a wide variety of complex and confidential administrative and secretarial support, including communication of information on behalf of the Associate Superintendent to school district employees, parents, other school districts, public agencies, etc. Ability to address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.

Responsibilities

• Respond to communications and problem-solve on appropriate actions.
• Arrange meetings as directed by the Associate Superintendent.
• Maintain schedule for Associate Superintendent.
• Reorder student materials and classroom items.
• Communicate with the Associate Superintendent in a timely manner, with knowledge of concerns with priority status.
• Compile accurate information for monthly Board of Education agenda and post to Board Docs.
• Back up support for the Executive Assistant for Board Meetings.
• Maintain coverage for the PTEC reception desk with subs when needed.
• Order office supplies for PTEC building needs.
• Maintain operation of building office machines/equipment, keeping them in working order; troubleshoot issues and contact appropriate vendors for service.
• Maintain records for Safe School Grant and compile reports.
• Maintain records for iMAC reimbursements for Medicaid.
• Keep budget spreadsheets and balances for Nursing, Perry Police and Operations Departments.
• Keep building keys updated for all PTEC offices.
• Oversee building activities to ensure operational procedures are followed.
• Provide guidance to groups and activities within the building.
• Compile and approve payroll for secretarial sub, police staff, and PTEC custodial staff.
• Maintain communications with the seven departments under Operations umbrella.
• Review, track and compile updated employee contact information for Emergency School Closings.
• Manage and review W-9's of the contracted police positions for accuracy.
• Use standard office equipment such as personal computer, copy machine and fax machines, and telephone.
• Travel to school district buildings and professional meetings as required.

Requirements

• Education: High School Diploma; Prefer Associates degree with coursework in business, math, word processing, office procedures and record keeping.
• Experience: Previous administrative experience is required; requires demonstrated experience in attention to detail, honesty, confidentiality and customer service.
• Physical and Mental Demands: Ability to sit for extended periods of time (Very Frequent); lift 25 pounds (Seldom); carry 25 pounds (Seldom); work at a desk, conference table or in meetings (Very Frequent); see for reading laws, codes, rules, policies (Very Frequent); communicate so others understand normal conversation (Very Frequent); operate job-related equipment (Very Frequent); reach in all directions (Seldom).

Skills