Administrative Support Supervisor

About the role

The Administrative Assistant Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. This role serves as a key business partner, ensuring seamless coordination of schedules, communications, reporting, office operations, and employee engagement activities. As the primary point of contact for administrative and office-related matters, this individual drives organization, efficiency, and professionalism across the site while supporting business priorities and fostering a positive workplace experience. This is an onsite role in our Mt Juliet TN facility.

Responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications
• Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance
• Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities
• Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries
• Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors
• Support cross-functional communication and collaboration with employees, leadership, and business partners
• Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives

Requirements

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong calendar management, meeting coordination, and organizational skills
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
• Proven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environment
• Experience preparing reports, presentations, meeting materials, and executive support documentation
• Ability to maintain confidentiality and handle sensitive information with discretion

Skills

• Associate's or Bachelor's degree
• Experience supporting senior leaders within a manufacturing or industrial environment
• Experience coordinating executive travel, conferences, off-site meetings, and large-scale events
• Advanced PowerPoint and Excel skills, including reporting, data tracking, and presentation development
• Experience with expense management, purchasing, and enterprise scheduling systems

Pay

Pay Range $43,600.00 - $71,800.00