Administrative Support Specialist, Senior

About the role

Torch Technologies is seeking an Administrative Support Specialist, Journeyman to support the Air Force Life Cycle Management Center (AFLCMC/HBN), specifically the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN).

Responsibilities

• Keep leadership informed of mission-related issues and key updates.
• Monitor progress on various taskings and initiatives, ensuring timely execution.
• Provide information and background materials for program events.
• Draft official documents for leadership approval and signature.
• Disseminate program policies and initiative guidance across the organization.
• Interface with Foreign Nationals and Foreign Agencies overseas will be required.
• Interface with High Ranking Military/Civilian members of US and foreign nations is required.
• Schedule, coordinate, and support physical and virtual meetings.
• Prepare background information and invite required participants.
• Maintain and file meeting documentation, including attendance logs, minutes, and action items.
• Manage scheduling and technical requirements for video and online conferencing.
• Maintain logs and instructions for conferencing equipment setup and execution.
• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
• Manage appointment calendars and conference room schedules.
• Answer telephones, forward messages, and respond to routine inquiries.
• Support coordination, distribution, and tracking of action items and suspense responses.
• Provide recommendations on administrative and office management processes.
• Aid with file management and document updates for the program office.
• Aid with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.
• Ensure proper coordination of travel documentation and logistics.
• Forward messages to program team members and provide Government-approved responses as required.
• Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data.
• Inspection/MICT software Usage, Data Gathering and Input/Maintenance
• Unit Manning Document Usage, Data Gathering and Input/Maintenance

Qualifications

• U.S. Citizenship
• Bachelor’s degree with 3 years' experience, 1 of which must be in the DoW OR, 5 years of directly related experience, 5 of which must be in the DoW
• Must have and maintain an active Secret security clearance.
• Bachelor's Degree
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Microsoft Project, SharePoint, and DoD work-flow systems
• Excellent communication and briefing skills for senior leadership and stakeholders
• Strong organizational and multitasking abilities in a fast-paced environment
• Proactive problem-solving mindset with attention to detail

Preferred Qualifications

• Proficiency in Inspection/MICT software
• Proficiency in Unit Manning Document Usage

Benefits

• ESOP participation
• 401(k) match
• Medical, dental, vision, life insurance
• Short-term disability, long-term disability
• Flexible spending accounts, Health Savings Accounts and Health Reimbursement Accounts
• EAP
• Education assistance
• Paid time off, holidays

Pay

$60,000 - $70,000

Schedule

M-F; 8AM to 5PM

Work Location

Onsite at Hanscom AFB, MA

Travel

0-10%

Relocation Assistance

No

Position Contingent Upon Award of Contract

No