Senior Administrative Support Specialist

Position Summary

Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist to support the Electronic Systems PEO (AFLCMC/ES) at Hanscom AFB, MA.

Responsibilities

• Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
• Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
• To Include But Not Limited To:
• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Cook up and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Aid in workflow management, office operations, and process improvement initiatives.
• Cook up, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Qualifications

• Minimum Required Qualifications:
• Citizenship: Must be a US citizen
• Clearance: Must have and be able to maintain an active Secret Security Clearance
• Preferred Qualifications:
• Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD.
• Technical Skills: Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Experience utilizing the Defense Travel System (DTS), SharePoint administration and document management, Calendar management and executive scheduling support, Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx), Action item, suspense, and workflow tracking, Preparation of executive correspondence, reports, and briefing materials, Records management and file maintenance in accordance with DoD policies, Data collection, analysis, and administrative reporting, Experience supporting DoD acquisition or program management offices, Knowledge of Air Force organizational structures and administrative processes, Interpersonal Skills: Strong written and verbal communication skills, Exceptional organizational and time management abilities, Ability to manage multiple priorities and competing deadlines, Professional demeanor when interacting with senior military and civilian leadership, Strong attention to detail and accuracy, Excellent customer service and stakeholder engagement skills, Ability to work independently with minimal supervision, Strong problem-solving and critical-thinking abilities, Collaborative team player capable of working across diverse organizations, Ability to anticipate leadership needs and respond effectively, High level of professionalism, reliability, and accountability