Administrative Support Specialist III

This description reflects FEFA's contractual obligations. Employees are expected to complete all assigned duties each day as directed by management.

Responsibilities

• Understand and follow all project SOPs
• Prepare paperwork for supply orders and collect receiving sheets
• Process requests for facility supplies using the NIH POTS system; track supply requests/orders and complete receiving paperwork as orders are received
• Serve as the primary contact for processing animal orders using the NIH-CAPS system; review and approve CAPS orders as the Institute Approving Official
• Track and maintain accurate animal usage using the IASP
• Utilize and be proficient with computer systems such as Outlook, Excel, and Word
• Maintain fax, copier, and other office equipment; place work repair orders for equipment as necessary
• Answer phone calls and receive visitors in a professional manner
• Assist management with various clerical duties such as filing, copying, faxing, mailing, and shipping as needed
• Prepare travel arrangements, personnel documents, coordination of NIH ID requests, property requests forms, and assist with coordination and preparation of other NIH-specific requests as directed by management
• Maintain and assist in maintaining a current/updated animal inventory and cage card generation
• Perform other duties as directed by management

Unless otherwise directed by a manager, all employees are expected to perform their duties as assigned, arrive to work at 7:00am and depart at 3:30pm (Monday through Friday). Employees are expected to be familiar with the day-to-day activities, personnel, and daily schedules within the facilities.

Requirements

• Minimum of a High School Diploma required and 2 years of related administrative support experience; college degree preferred
• Experience with using Microsoft Office programs such as Outlook, Excel, and Word

Benefits

• Competitive salary
• Medical benefits
• Paid time off (PTO)
• Holiday pay

Pay

$30 - $31.50 hourly

Schedule

Monday through Friday, 7:00am – 3:30pm