Administrative Support- Level III

Responsibilities

• Interviewing, hiring, training and scheduling employees.
• Making recommendations regarding other changes of status.
• Planning, assigning, and directing work.
• Appraising performance and evaluating employees.
• Rewarding and disciplining employees.
• Addressing complaints and resolving problems.
• Managing accounts receivable research on past due accounts, and potential write-offs.
• Maintaining daily deposit balance and entering on corporate deposit sheet.
• Maintaining cash and load overs/shorts for Retail Delivery Drivers.
• Emailing results of daily cash/load variances and mis-picks.
• Determining payroll deductions based on daily reports.
• Ensuring proper oversight of cash room duties.
• Overseeing corporate invoice reconciliation.
• Ensuring daily end of day reconciliation.
• Overseeing direct to trade bulk invoicing.
• Scheduling weekly settlement of Sam’s Club direct-to-trade orders.
• Entering and maintaining inventory tracking sheets.
• Liaising between Administrative Support and Regional and Franchise personnel.
• Maintaining petty cash checkbook.
• Managing Franchise IT support (computers, network, printers).
• Setting up and maintaining Driver accounts in VIP/Legacy.
• Setting up Customer Accurals for CDA in VIP/Legacy.
• Setting up and maintaining salesman accounts and applicable commissions.
• Performing other duties as assigned.

Qualifications

• Capable of performing Administrative Support Level I and Level II duties.
• High School Diploma (or equivalent) required.
• One (1) year administration experience required.
• Prior supervisory experience preferred.
• Proficiency in Microsoft suite of products including Word, Excel, Outlook, and PowerPoint.
• SharePoint experience preferred.

Skills

• Active Learning
• Active Listening
• Complex Problem Solving
• Coordination
• Critical Thinking
• Mathematics
• Reading Comprehension
• Speaking
• Time Management
• Writing

Benefits

• Company-provided training
• Continuous self-improvement opportunities
• Safe working environment
• Protecting company assets and property
• Honoring and following through on business commitments
• Embodying Buffalo Rock’s Purpose and Core Values

Pay

Commensurate with experience.

Schedule

Varies