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Jobs · Administrative · New Jersey

Administrative Support III

Daimler Truck North America · Swedesboro, NJ · Yesterday
On-siteAdministrative$36/hrFull-time

We provide a scheduled posting end date to assist candidates with application planning. This date is subject to change, and postings may be extended or removed earlier than expected.

About the Role

The Office Team Lead is a cross-functional, customer-facing role responsible for overseeing administrative and operational processes that support the Parts Distribution Center (PDC). This role ensures smooth coordination from inbound receiving to outbound shipments while delivering high levels of customer satisfaction for both internal stakeholders and external partners.

Responsibilities

  • Initial triage of HR-related matters onsite.
  • Conduct onboarding and exit interviews.
  • Manage FMLA, Sedgwick, STD, and HIPAA-related processes.
  • Prepare weekly and monthly HR reports.
  • Support OSHA reporting and compliance activities.
  • Oversee administrative staff (Receiving and Shipping Coordinators).
  • Provide customer service support for internal and external stakeholders.
  • Manage APC tickets and system requests.
  • Coordinate receiving and shipping documentation.
  • Process PARs, purchase requests (PRs), and goods receipts (GRs).
  • Handle non-production material (NPM) purchasing.
  • Support budget management activities.
  • Plan and organize employee engagement events (holiday luncheons, family days, facility events).
  • Support new hire onboarding.
  • Provide support for Workday and other HR systems.
  • Provide Company policy clarification.
  • Support systems and tools such as Badge Development Software, Kronos, Workday, SAP, DVIEW, FMX, APC / Salesforce.

Requirements

  • 3 years of relevant experience or AA degree + 1 year of relevant experience.
  • At least 1 year of experience managing front desk operations, including greeting visitors, handling incoming calls and emails, coordinating communication between departments, and providing administrative support in a fast-paced environment.
  • Excellent customer service skills.
  • Continuous improvement mindset.
  • Ability to multitask and prioritize in a fast-paced distribution environment.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
  • Adaptability and flexibility in changing environments.
  • Broad understanding of skills, knowledge, and procedures of the role.

Preferred Qualifications

  • Manufacturing or Distribution Center experience is a plus.
  • Uses broad perspective to problem solve and find new solutions to problems.
  • Works independently with limited supervision.
  • Acts as an informal resource for new colleagues with less experience and explains detailed and/or complicated information with the team.
  • Provides input, advice, and recommendations related to the job field.

Location

This position is open to applicants who can work in (or relocate to) Swedesboro, NJ, US. Relocation assistance is not available for this position.

Schedule

Onsite.

Pay

Starting hourly range of $27 - $36 USD, dependent on knowledge, skills, and experience.

Benefits

  • 401k company contribution with company match up to 8% as well as non-elective company contribution of 3 - 7% depending on age.
  • Starting at 4 weeks paid vacation.
  • 13+ calendar holidays.
  • 8 weeks paid parental leave.
  • Employee assistance program.
  • Comprehensive healthcare plans and wellness programs.
  • Onsite fitness (at some locations).
  • Tuition assistance and volunteer paid time off.
  • Short-term and long-term disability plans.

This position is not open for Visa sponsorship or to existing Visa holders. Applicants must be legally authorized to work permanently in the country the position is located in at the time of application. Final candidate must successfully complete a criminal background check and may be required to successfully complete a pre-employment drug screen.

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