Administrative Support IV - Financial/Business Services - CORRECTIONS

About the role

The Administrative Support IV - Financial/Business Services - CORRECTIONS position within Sedgwick County's Corrections Department is responsible for utilizing county approved purchasing systems to order goods and services for all DOC facilities and programs. The role involves reviewing and verifying invoice accuracy, coordinating with finance to resolve payment discrepancies, maintaining departmental purchasing cards, and providing customer service.

Responsibilities

• Utilize county approved purchasing systems to order goods and services for all DOC facilities and programs.
• Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies.
• Ensure appropriate funding source and expenditure code is utilized prior to order placement.
• Track and coordinate with Sedgwick County Finance to rectify payment discrepancies.
• Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance.
• Research orders to find more cost-effective items.
• Serve as the primary point of contact for obtaining quotes and vendor options.
• Reconcile and enter weekly deposits from all DOC programs and facilities.
• Reconcile staff mileage and obtain necessary approvals.
• Congnrols registrations, scheduling, procurement and travel reservations for DOC staff.

Requirements

• A high school diploma or equivalent.
• One year of experience in responsible financial administrative support work.
• Must be 21 years of age.
• This is a driving level position that requires a valid driver’s license without restrictions and current proof of automobile insurance.
• Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screens.
• Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356.

Qualifications

Preferred qualifications include two years of administrative experience in financial accounting.

Skills

Strong organizational skills, attention to detail, and proficiency in Microsoft Office applications are essential. Excellent customer service and communication skills are also required.

Benefits

Sedgwick County offers a comprehensive benefits package for full-time employees including health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.

Pay

$19.73 per hour

Schedule

Monday - Friday 8:00 AM - 5:00 PM. May be eligible for flex schedule.