Administrative Support Intern

The Engineering Services Office in the Applied Research Laboratory at Penn State is seeking a self-motivated, positive, customer service oriented and quality conscious Administrative Support Intern to join our Facilities Operations & Maintenance team.

About the role

This will be a year-round position. You will work up to 20 hours per week during the semester, and up to 40 hours a week during the summer.

Responsibilities

• Answer phones and greet visitors
• Assist with assigning, closing, and commenting on facilities work orders
• Scan documents for purchasing and travel expense reconciliation
• Update building door cores
• Verify key inventory and records
• Deliver items, such as paper, keys, etc., as requested
• Aid Trades as requested
• Aid in reorganization of computer shared folders

Requirements

• Familiarity with Microsoft Office
• Interest in learning job related software
• Success in effectively working in an office environment that utilizes diverse communication and organizational skills
• Professionalism with a high commitment to customer service
• Able to take initiative and effectively manage time, prioritize, and problem solve
• Excellent interpersonal and communication skills
• Demonstrated ability to exercise discretion and confidentiality

Qualifications

• Active government security clearance

Skills

• SIMBA
• Confluence
• Workday
• SAP Concur

Benefits

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Pay

This is a paid internship located fully on-site in State College, PA; relocation and housing are not provided.

Schedule

You will work up to 20 hours/week during the fall and spring semesters and 40 hours/week over the summer.

Background checks/clearances

Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas.

Notice regarding employment at the Applied Research Laboratory (ARL)

Employees must be a U.S. citizen to apply.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO is the law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.