Administrative Support II (Fort Detrick, MD)

About the role

This position is incumbent upon contract award. Longeviti is searching for an Administrative Support II with an active Secret clearance to support the US Army at Fort Detrick in Frederick, MD.

Responsibilities

• Perform a variety of administrative and clerical functions in support of work orders, finance, production control, supply operations, and special projects.
• Gather, collect, verify, and maintain data from multiple internal and external sources.
• Accurately enter and update information in government and commercial databases, spreadsheets, and automated information systems.
• Maintain electronic and paper records while ensuring data accuracy, completeness, and confidentiality.
• Prepare reports, statistics, spreadsheets, timelines, charts, graphs, and other management documents.
• Draft, edit, proofread, and distribute correspondence, memoranda, meeting minutes, and other administrative documents.
• Monitor administrative processes and recommend workflow improvements to increase efficiency and productivity.
• Aid in developing and maintaining administrative procedures, tracking systems, and documentation.
• Support records management activities in accordance with organizational policies and applicable regulations.
• Track assignments, deadlines, and project milestones to ensure timely completion of tasks.
• Schedule meetings, coordinate calendars, arrange conference rooms, and support special events as required.
• Perform other administrative duties as assigned.

Requirements

• Average of three (3) years of administrative, clerical, office support, or program support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience using automated office systems, databases, and electronic records management systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail with a high level of accuracy in data entry and document preparation.
• Experience supporting federal government, Department of Defense (DoD), or healthcare organizations.
• Experience using enterprise resource planning (ERP), work order management, financial, or supply management systems.
• Knowledge of records management procedures and document control practices.
• Experience supporting multiple functional departments within a fast-paced office environment.

Qualifications

• A high school diploma or equivalent required.
• An Associate's degree in Business Administration, Office Management, or a related field is preferred.

Skills

• Microsoft Office Suite proficiency.
• Automated office systems and databases knowledge.
• Data entry and document preparation accuracy.
• Work order management, finance, production control, supply operations, and special projects experience.
• Records management procedures and document control practices knowledge.
• Multiple functional department support experience.

Benefits

• Comprehensive and generous benefits package including medical, dental, and vision insurance, basic life insurance, short- and long-term disability, and a 401k plan.
• Paid time off and holidays.
• Legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.

About Longeviti

Longeviti, LLC is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis. We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount. Longeviti, LLC is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.