Administrative Support II

About the role

The Administrative Support Specialist II supports the US Army at Fort Detrick in Frederick, MD. This position requires an active Secret clearance.

Responsibilities

• Perform a variety of administrative and clerical functions in support of work orders, finance, production control, supply operations, and special projects.
• Gather, collect, verify, and maintain data from multiple internal and external sources.
• Accurately enter and update information in government and commercial databases, spreadsheets, and automated information systems.
• Maintain electronic and paper records while ensuring data accuracy, completeness, and confidentiality.
• Prepare reports, statistics, spreadsheets, timelines, charts, graphs, and other management documents.
• Draft, edit, proofread, and distribute correspondence, memoranda, meeting minutes, and other administrative documents.
• Monitor administrative processes and recommend workflow improvements to increase efficiency and productivity.
• Aid in developing and maintaining administrative procedures, tracking systems, and documentation.
• Respond to internal and external customer inquiries and provide administrative information regarding office procedures and processes.
• Schedule meetings, coordinate calendars, arrange conference rooms, and support special events as required.
• Track assignments, deadlines, and project milestones to ensure timely completion of tasks.
• Support records management activities in accordance with organizational policies and applicable regulations.
• Perform other administrative duties as assigned.

Requirements

• Average of three (3) years of administrative, clerical, office support, or program support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience using automated office systems, databases, and electronic records management systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail with a high level of accuracy in data entry and document preparation.
• Experience supporting federal government, Department of Defense (DoD), or healthcare organizations.
• Experience using enterprise resource planning (ERP), work order management, financial, or supply management systems.
• Knowledge of records management procedures and document control practices.
• Experience supporting multiple functional departments within a fast-paced office environment.

Qualifications

• A high school diploma or equivalent required.
• An associate's degree in Business Administration, Office Management, or a related field is preferred.

Skills

• Microsoft Office Suite proficiency.
• Automated office systems and databases experience.
• Data entry and document preparation accuracy.
• Records management knowledge.
• Multiple department support experience.

Benefits

• Medical, dental, and vision insurance.
• Basic life insurance including AD&D and short- and long-term disability.
• Company 401(k) plan enrollment.
• Paid time off and holidays.
• Legal coverage, supplemental accident, critical illness, and hospital insurance plans.
• Commuter benefits.

About Longeviti

Longeviti LLC is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis. We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount. Longeviti LLC is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.