Administrative Support II

JOB SUMMARY

Provides administrative support to business units or departments in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

EDUCATION AND EXPERIENCE

- High School Diploma or GED (Required) - Two (2) or more years Experience in a related field (Required)

JOB REQUIREMENTS

- Attention to Detail - Relationship Management - Organizational Knowledge - Organizational Skills - Written and Verbal Communication - Provides scheduling support for a business unit, department or site. - May prepare/consolidate agendas, documents, reports, etc. for meetings. - May do data entry into different tracking systems. - Prepares travel arrangements, conference, and seminar registration. - Handles invoicing management for team/department/manager, etc. utilizing company's processes and systems. - Plans, executes, and facilitates events for the site/department/team/manager, etc. - May assist with keeping office supplies in stock and order new inventory as needed.

CORE COMPETENCIES

- CHANGE AGILITY (LEVEL 1 DEVELOPING): Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results. - COLLABORATION (LEVEL 1 DEVELOPING): Sees connection points across the organization and partners effectively with others to achieve common goals. - DRIVE FOR RESULTS (LEVEL 1 DEVELOPING): Drives to achieve challenging performance objectives - TEAM BUILDING (LEVEL 1 DEVELOPING): Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.