Administrative Support II

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation; makes decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data; creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.
• Provides basic to moderately complex administrative support, including reception, scheduling, word processing, document distribution, and file maintenance; relieves department leadership and other staff of administrative details, using judgment and discretion to solve office problems and expedite workflow.

Minimum Job Requirements

• Education: High School Graduate
• Certification / Registration / License: None Required
• Experience: Typically requires 1 year of administrative support experience
• Knowledge / Skills / Abilities:
  • Time management and prioritization.
  • Ability to maintain confidentiality and use discretion.
  • Initiative and independent problem-solving.
  • Effective written and verbal communication.
  • Professional demeanor and customer service orientation.
  • Proficiency in Microsoft Office (Excel, PowerPoint, Word).
  • Organizational and multitasking abilities.
  • Diligence and attention to detail.
  • Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations.

Benefits

Our Commitment to You Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation: Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training; Premium pay such as shift, on call, and more based on a teammate's job; Incentive pay for select positions; Opportunity for annual increases based on performance.
• Benefits And More: Paid Time Off programs; Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability; Flexible Spending Accounts for eligible health care and dependent care expenses; Family benefits such as adoption assistance and paid parental leave; Defined contribution retirement plans with employer match and other financial wellness programs; Educational Assistance Program.

Pay

Pay Range $24.10 - $36.15

Schedule

Status: Full time; Benefits Eligible: Yes; Hours Per Week: 40; Schedule Details: Monday through Friday with hours to be determined.