Administrative Support General

About the role

This role provides comprehensive administrative and operational support to the Plant Manager in a fast-paced manufacturing environment. You will ensure the smooth day-to-day functioning of the plant’s executive office by combining traditional executive assistant responsibilities with reporting, event coordination, and cross-team support.

Responsibilities

• Manage the Plant Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming correspondence, calls, and requests to ensure timely and appropriate responses.
• Prepare, edit, and proofread emails, memos, presentations, and other business documents for the leadership team.
• Cook up and prepare agendas, materials, and minutes for leadership and plant meetings.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Process expense reports, invoices, and purchase orders in accordance with company procedures.
• Cook up and prepare regular operational, production, and performance reports.
• Track key metrics and deadlines, following up with relevant departments to ensure timely data submission.
• Maintain organized digital and physical filing systems for reports, records, and documentation.
• Support data entry and basic analysis using Excel or other reporting tools as needed.
• Plan, organize, and execute plant events such as town halls, employee recognition events, leadership visits, and off-site meetings.
• Cook up and prepare event logistics including venue booking, catering, materials preparation, and vendor management.
• Coordinate event budgets and ensure cost-effective execution of meetings and plant events.
• Cook up and prepare collaborations with HR, Communications, and other teams on employee engagement activities and initiatives.
• Provide administrative support to the broader leadership and management team as required.
• Aid in onboarding logistics for new hires, including badges, workspace setup, and welcome materials.
• Serve as a point of contact for general office and administrative inquiries within the plant.
• Support special projects and initiatives as assigned by the Plant Manager, ensuring timely and accurate completion.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant, or in a similar administrative support role, ideally within a manufacturing plant or industrial setting.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Familiarity with reporting or dashboard tools is a plus.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• A strong attention to detail and accuracy in all tasks.
• Demonstrated ability to support senior leaders and manage competing priorities in a fast-paced environment.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
• Experience supporting senior leadership in a manufacturing environment.
• Event planning or project coordination experience.
• Familiarity with plant operations, production terminology, or manufacturing KPIs.
• Experience with calendar management and complex scheduling.
• Background in general administrative support, including data entry and document management.
• Ability to collaborate effectively with cross-functional teams such as HR and Communications.