Administrative Support

About the role

The Administrative Support Associate II - Corporate Services assists with onsite customer meetings and event coordination at the SCLA location. The ideal candidate will have strong coordination, communication, and logistics management skills.

Responsibilities

• Cook and schedule meeting rooms based on business requirements.
• Arrange catering and food & beverage services for meetings and events.
• Clock and coordinate with the IT team to ensure AV and connectivity support is set up and functioning during meetings.
• Manage onsite logistics including greeting guests, preparing and distributing visitor badges, parking coordination, signage setup, and facilities-related requests.
• Reserve and coordinate private dining venues outside of AMAT when required.
• Arrange meeting-related hospitality requirements including room reservations, wine, and gifts.
• Manage and support F&B vendor coordination and related contracts.

Requirements

• 5-6 years of experience.
• Strong administrative and coordination experience.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Experience coordinating meetings, events, or executive support activities.
• Ability to work effectively with cross-functional teams including IT, facilities, and external vendors.
• Proficiency with Microsoft Office Suite and scheduling tools.

Qualifications

• Prior experience in a corporate or high-tech environment preferred.
• Experience supporting executive/customer-facing events is a plus.

Skills

• Administrative support
• Coordination
• Logistics management
• Meeting coordination

Benefits

• Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty.
• Eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
• Eligible to participate in the Company’s 401(k) program with employer matching.
• Medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits.
• Eligible to purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines.

Pay

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Schedule

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty.