Administrative Support for DOT Compliance - Norfolk, VA

About the role

The DOT Compliance Specialist supports and assists in the development, implementation, and enhancement of the Department of Transportation Compliance program. This role involves administrative tasks such as data entry, document review, and appointment scheduling.

Responsibilities

• Support DOT Department Management with recordkeeping and maintaining required files in compliance with authorities and company policies.
• Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals.
• Perform MVR initial/annual reviews and pre-employment/annual FMCSA Clearinghouse Queries.
• Support the DOT drug and alcohol program by scheduling pre-employment, random, and post-accident testing, maintaining DOT Drug & Alcohol testing rosters.
• Track and investigate inspections, citations, violations, and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
• Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
• Maintain digital asset files through updating asset information and uploading documents to asset files.
• Maintain accident registers for DOT recordable and non-recordable accidents.
• Provide administrative support for external and internal compliance audits.
• Maintain driver lists by class.
• Collect and maintain Federal and Brake Inspector certifications for Fleet Technicians.
• Support the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
• Support DOT training programs through issuing training and updating training records.
• Other duties as assigned.

Requirements

This position requires the candidate to be able to work in a time-sensitive, high visibility role. The candidate must be able to work independently and closely with others and manage business interactions in a positive and professional manner.

Qualifications

• High School Diploma or equivalent.
• At least 2 years of professional administrative experience.
• Knowledge of DOT and FMCSA regulations and requirements.
• Knowledge of applicable laws, codes, regulations, policies, and procedures.

Skills

• Attention to detail.
• Focus and teamwork.
• Proficiency in Microsoft Excel.
• Excellent written and verbal communication skills.
• Demonstrated commitment to continuous improvement.

Benefits

• Health insurance benefits for medical, vision, and dental.
• Option for enrollment in a 401K.
• Paid Time Off (PTO) eligibility and accrual timelines vary by position.