Administrative Support Director

Summary of Position Functions

Directs, administers and monitors the Centers financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service.

Duties and Responsibilities

• Provides training, assessment, and leadership for assigned staff.
• Adheres to and enforces all Center, ETR, and DOL policies and procedures, including but not limited to: Federal Acquisition Regulations, Federal Register, Policy and Requirements Handbook, Standard Operating Procedures, etc.
• May act as Center Director in absence of same.
• Coordinates and leads the internal audit assessment.
• Establishes budget and cost controls for the Center. Monitors spending and funding status of the contract, establishing short-term and long-term plans to ensure optimum allocation of resources.
• Negotiates contracts with vendors and partners on behalf of the Center.
• Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc. to the Center Director and ETR Corporate Office.
• Ensures compliance in all areas of finance, records management, data integrity, maintenance, property, purchasing, wellness, etc.
• Directs acquisition and purchasing in accordance with ETR and Job Corps policies and guidelines.
• Plans, organizes and controls the use of overtime and on-call staff to ensure compliance with Center and ETR policy and procedures.

Skills and Competencies

• Working knowledge of FAR, governmental accounting and budgeting; working knowledge of accounting practices and principles
• Proven skills in the operational management of support services such as food service, health services, finance, purchasing, maintenance and logistics, etc.
• Demonstrated leadership abilities; excellent written/verbal communication and organizational skills
• Ability to perform effectively in an atmosphere of multiple and conflicting demands
• Proven ability in establishing and maintaining effective working relationships with DOL and community officials, contractors, developers, vendors, etc.
• Demonstrated ability to prepare and analyze comprehensive and technical reports and data.
• Proven ability to plan, organize and establish priorities for action in conjunction with others.
• Proficient in the use of a personal computer and working knowledge of MS Word, Excel, Outlook, etc.

Educational Requirements

• Bachelors Degree in Business Administration or a related field
• Four-years of proven work-related experience in an increasingly responsible position in finance and administration to include two-years experience in a high-level management capacity.
• Must possess a valid drivers license with an acceptable driving record.

Benefits

• Medical Coverage with Reduced Rates for Employees
• Dental, and Vision
• Life and Accidental Death & Dismemberment (AD&D)
• Long-Term, and Short-Term Disability Insurance
• Accident Insurance (dismemberment, dislocation, or fracture) on, or off the job
• Critical Illness Insurance
• Hospital Indemnity Insurance (supplements your medical plan)
• 401K Retirement Plan
• Employee Assistance Program (EAP)
• Flex Spending Accounts (FSA)
• Paid Vacation and Sick Time
• 12 Paid Holidays
• Free access to our Weight and Cardio Rooms, and low-cost meals from our dining hall ($3.00 per meal) daily.