Administrative Support Assistant- Open to Current CSULB Employees Only

Job Summary

Under the guidance and supervision of the CHHS ASM, the CHHS HR and Financial Analysts, Department Chairs, and CHHS Coordinators, the Admin Support Assistant provides general administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments, as needed.

Key Responsibilities

• Financial Data Entry & Purchasing Support: Performs data entry of expenditures, completed required forms to initiate or process purchasing requests, submits online work orders, obtains quotes, and processes travel requests & reimbursements, using the appropriate policies and procedures of the University and CHHS.

• Customer Service & Faculty Support: Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting Department visitors.

• Scheduling Support: Assists Chair/Director in tracking faculty schedule availability and preferences.

• Inventory Control: Assists Department by entering data into inventory of office equipment and supplies.

• Personnel Administration Support: Obtain information needed for hiring and provide to appropriate departments per CSULB/CHHS policies and procedures.

Department CHHS Administration

Time Base: 1.0 time-base, 40 hours per week.

Hiring Range

The hiring range for this position is $3,565 (Step #) - $4,260 (Step #10) per month commensurate with candidate's education, experience, skills, and training.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.

• Health Coverage: A variety of medical, dental, and vision plans.

• Retail Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.

• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.

• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

• Click “Apply Now” to complete the CSULB Online Employment Application. Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

• Background Check: Required for employment. A background check (including a criminal records check) must be completed satisfactorily.

• Equal Employment Statement: CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status.