Administrative Support Assistant, Claiborne County, UT Extension: UTIA

Responsibilities

• Answer phones, scheduling, routing requests, checking mail and e-mail errands.
• Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
• Support various programmatic projects and events.

Qualifications

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver’s license.

Knowledge, Skills & Abilities

• Computer knowledge (Word, Excel).
• Typing skills and bookkeeping skills.
• Ability to self-start.
• Knowledge and ability to maintain good public relations with local community.
• General knowledge of office equipment.
• Basic knowledge of working with budgets and / or bookkeeping.
• Sense of humor.
• Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

About the Role

The UT Extension office in Claiborne County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.

About UT Extension

The UT Extension office in Claiborne County is part of the University of Tennessee's Institute of Agriculture, which provides research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee. UT Extension is a statewide educational organization funded by federal, state, and local governments.

About Us

The University of Tennessee, Knoxville, has a long history of shaping leaders, changemakers, and innovative thinkers. The university is home to over 38,000 students and 10,000 employees who uphold the tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools.

Work Location

Onsite at the UT Extension Claiborne County office in Tazewell, Tennessee.