Administrative Support Assistant

Thompson Coburn, a large full-service law firm with offices in multiple cities across the United States, is seeking an Administrative Support Assistant (ASA) to join its New York office in a full-time, non-exempt position. With more than 450 attorneys and experience in over 50 areas of law, the firm is regularly recognized for providing clients with outstanding value and service. Guided by core values of integrity, innovation, diversity, and collaboration, Thompson Coburn fosters a welcoming, inclusive, and high-performing work environment.

About the role

This entry-level position is designed to build a strong foundation in legal administrative support. The Administrative Support Assistant provides essential clerical and administrative assistance to attorneys, paralegals, and legal administrative staff while receiving hands-on training, mentorship, and opportunities for professional growth. As part of the firmwide administrative support team (FAST), you will assist multiple attorneys, practice groups, and offices. This role requires in-office support and is ideal for candidates seeking to develop valuable experience in a professional service environment.

Responsibilities

• Provide clerical and administrative support to legal support staff, attorneys, and paralegals under the guidance of experienced Legal Administrative Assistants or Specialists.
• Ensure attorney time entries are entered, proofread, edited as necessary, and released in accordance with firm deadlines and billing requirements.
• Profile, upload, and manage documents within the Firm’s electronic document management system; organize and maintain paper files as needed.
• Perform scanning, copying, printing, and document production tasks to support attorneys and legal teams.
• Enter invoices and attorney expense reports into the Firm’s expense management system as assigned.
• Assist with special projects, overflow work, and team-based administrative responsibilities to ensure consistent coverage and efficient workflow.
• Support a collaborative team environment by maintaining flexibility, professionalism, and a service-oriented mindset.

Requirements

• High School Diploma or equivalent required; Associate degree preferred.
• Minimum of one (1) year of experience in an administrative, office support, or professional services environment preferred.
• Intermediate proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.

Pay

For applicants that meet the experience requirements and are physically based in New York City, the expected salary range is $48,000 - $56,000 annually. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care