Administrative Supervisor - Located in Gallup, NM

About the role

The purpose of this position is to assist with managing the day-to-day operations and to meet the values, guiding principles, operating and strategic goals of GMR. The Administrative Supervisor will work with all members of the local team to develop, implement and maintain necessary reports and documentation to ensure compliance with established operational goals and objectives, make financial decisions in accordance with assigned fiscal and volume budgets, and assure compliance and logistics with procurement of supplies, equipment, and materials for the air medical and ground program.

Responsibilities

• Demonstrate that internal customers are as valuable as external customers by showing appreciation, professionalism, and respect for all team members.
• Role model appropriate behaviors consistent with GMR’s Vision and Guiding Principles.
• Oversee medical supplies, inventory, and designated supply areas to ensure appropriate stock levels and readiness.
• Monitor the flight readiness of medical crew bags and supplies.
• Track medical equipment, including equipment returned from out-of-service events, and ensure compliance with annual inspection requirements.
• Manage inventory, including vehicle fleet resources, in a cost-effective manner.
• Cook up and maintain processes that support operational quality, efficiency, and continuous improvement within the Logistics division.
• Conduct comprehensive investigations of incidents and complaints involving designated units or personnel, collaborating with direct supervisors to achieve effective resolution.
• Establish and maintain disaster planning processes, taking control of situations as needed during disaster events.
• Interact with public and private emergency relief providers as appropriate.
• Prepare reports and manage projects assigned by the Program Director.
• Share information with regional teams, other GMR operating companies, and GMR Corporate partners to support best-practice adoption.
• Absorb and attend public relations events and activities that promote the division and GMR.
• Develop plans and implement actions that support the quick and effective integration of new companies into the GMR family.
• Travel moderately to assigned areas of responsibility.

Requirements

• Minimum 1 year of EMS field experience preferred.
• Prior administrative experience preferred.
• High School Diploma or equivalent (GED).
• Minimum of 18 years of age.
• Some advanced education preferred.

Qualifications

• Strong leadership and decision-making skills.
• Strong listening and comprehension skills.
• Ability to adapt to quickly evolving situations.
• Effective oral, written, and interpersonal communication skills.
• Good working knowledge of Microsoft Office (including Word and Excel).

Skills

• State Driver’s License with driving record in compliance with GMR’s Safety & Driving policy (proof required if conditional employment is made).

Working Conditions

• Operating in and around aircraft(s) and/or driving an emergency vehicle(s) throughout shifts of varying durations.
• Walking on uneven or slippery ground.
• Exposure to various weather conditions, day and evening shifts.
• Exposure to dust, gas, fumes or chemicals.
• Working at heights and/or in confined spaces.
• Exposure to blood-borne pathogens, known and unknown medical conditions (protective materials are provided and precautions are required).

Benefits

Check out our careers site benefits page to learn more about our benefit options.