Administrative Supervisor, Department of Medicine

About the role

The Administrative Supervisor oversees the coordinator team for the Department of Medicine (DOM) Development team, which raises $30–45 million annually to support nearly 700 physician-scientists and faculty members across multiple academic divisions.

Responsibilities

• Act as a lead, and plan, support, and organize daily activities of the office or program.
• Supervise employment for two or more staff, including hiring, performance management and oversight of the assigned team.
• Exercise independent judgment in the resolution of administrative problems.
• Make recommendations for new policies, processes, and procedures and oversee the implementation of changes.
• Manage team or individual calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• Ensure accuracy and compliance with approved budget.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, office workflow, records control, course materials).
• Cook up purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Cook up and coordinate various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Cook up and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions, as needed.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations; interpret and communicate operating policies.
• Develop and produce reports.
• May assist with the preparation of presentations.
• Aid in planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.

Qualifications

• High school diploma or graduation equivalent.
• Five years of progressively responsible administrative experience, including some lead or supervisory experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Skills

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Pay

Starting Salary Range: Minimum: $45,343 - Maximum: $78,624 (targeted salary: $72,000; commensurate with experience)

Schedule

Monday - Friday, 8:30am - 5pm

Employee group

Full Time

FLSA Status

Exempt

Location

Johns Hopkins Medicine and University Institutions

Department name

10003229-SOM Admin FJHM Medicine

Personnel area

School of Medicine