Administrative Supervisor

About the role

Cassia is a nonprofit, mission-driven senior care organization with over 200 years of experience. Located in Edina, MN, our home office supports a network of senior living communities and services across Minnesota, North Dakota, Iowa, Colorado, and Florida. Cassia is dedicated to fostering fullness of life for older adults by providing compassionate, high-quality care. Our Service Standards of Respect, Excellence, Integrity, Stewardship, Compassion, Collaboration, Unity, and Innovation are the bedrock of all that we do. We value inclusivity, collaboration, and professional growth, ensuring our employees feel supported in their careers. Cassia is hiring an Administrative Supervisor to join our corporate team! This is a great opportunity for an administrative leader who has supported senior or executive leadership and is ready to serve as a trusted partner across the organization while leading a small administrative team. In this role, you’ll collaborate closely with senior leaders and departments to drive efficiency, streamline communication, and support day-to-day operations in a collaborative, mission-driven environment. As the Administrative Supervisor, you will lead and support a team of two while providing administrative support to senior leadership.

Responsibilities

• Supervise and support two full-time team members, and one part-time administrative intern, as needed.
• Write communication on behalf of senior leadership, including letters, emails, documents, policies, and presentations
• Assist with state entity renewals, charitable solicitations and COI distributions.
• Manage/drive fleet vehicles for errands and maintenance
• Assist Senior Leadership and key departments with a variety of specialized projects.
• Coordinate various on and off-site meetings, including invitations, food arrangements, agendas and presentation materials, and more
• Provide administrative backup of other administrative team members, including the receptionist (phone/guest responsibilities).
• Notarize documents
• Perform additional duties as requested

Qualifications

• Associate or bachelor's degree preferred but not required
• Intermediate to advanced working knowledge of Microsoft Suite Outlook, Word, PowerPoint and Outlook Calendar. Basic knowledge of Excel
• 2+ years of recent administrative experience
• Experience supporting senior leadership preferred
• Ability to work both collaboratively and independently, prioritize and execute tasks, as well as learn new activities and procedures quickly.
• Ability to meet deadlines consistently
• Ability to maintain confidentiality
• Hold a strong attention to detail
• Excellent written and verbal communication
• Must have a valid driver's license
• Be a notary or willingness to obtain

Benefits

• Competitive Pay with experience-based raises
• Tuition Assistance & Student Loan Forgiveness (site-specific)
• Paid Time Off (PTO) & 403(b)/401(k) with Employer Match
• Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
• Pet Insurance
• Employee Assistance Program with free confidential counseling/coaching for self and family members
• Employee Discount Program

Pay

Wage Range: $65,000 - $75,000 Annually depending on experience

Position Type: Full-Time, benefit eligible, on-site at our corporate office in Edina, MN. Location: 7171 Ohms Lane, Edina, MN 55439