Administrative Specialist Senior

Description

The Department of Criminal Justice Training (DOCJT) located in Richmond Kentucky is seeking an energetic and dynamic individual who will work as a Resource Management Analyst I (RMA I) in the Records Section within the Administration Division. The right candidate will work as a team member with agency records and information systems in the preservation and protection of public records and open record laws. Also work with agency Carrying Concealed Deadly Weapons (CCDW) program.

Responsibilities

• Works closely with agency officer by acting as liaison between the Records Section and Information Technology projects.
• Provides direction in managing information resources for the Records Section and agency, specifically SharePoint, Outlook, OnBase, TASS II, Blackboard, LETRS and internal network drives.
• Works closely with agency records officer to ensure that information (data and record) systems are managed in accordance with public records laws.
• Assists with Open Records Requests by analyzing information needs and monitoring alternatives for collection, manipulation, storage, retrieval, and dissemination of information and develops recommendations accordingly.
• Applies agency methods, procedures, rules regulations and legislative and regulatory changes for impact on agency Records Information Systems.
• Coordinates agency information resource activities by assisting Information Technology personnel with scanning equipment and records technology requirements.
• Assists the Carrying Concealed Deadly Weapon Justice Program Administrator as needed. Specifically, assists the JPA program manager in determining information and data requirements and communicates those needs to information systems staff.
• Assists the Administrative Supervisor in Records in determining information and data requirements and communicates those needs to information system staff.
• Acts as the agency Records Officer in the Records Custodian's absence.
• Acts as the Justice Program Administrator for the CCDW program in the CCDW JPA's absence.
• Recommends to supervisor opportunities for sharing information resources through the development of interdepartmental systems.
• Other duties as required.

Preferred Knowledge, Skills, and Abilities

• Ability to work cooperatively as part of a team
• Must possess high confidentiality standards
• Exceptional verbal and written communication skills
• Critical thinking and problem-solving skills
• Manage time to meet deadlines

Additional and Supplemental Information

• Maintain a valid driver's license.
• Frequently communicate in person or by other means of technology.
• Spend a major portion of time using a computer.
• Some travel may be required.

Benefits

• Paid time off (sick and vacation) plus paid holidays
• Overtime and compensatory time
• First day coverage health insurance with optional health reimbursement account
• State-paid life insurance with options for additional self and family coverage
• Retirement (If not previously retired from KPPA)
• Wellness incentives program
• Training and career development opportunities
• Optional Deferred Compensation program (401K)

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

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