Administrative Specialist III

12-month contract with a potential for extension. Hybrid position — 3 days a week in office. W2 contract; no PTO or benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

About the role

The Senior Administrative Coordinator plays a vital role in ensuring smooth office operations and an exceptional workplace experience at the client's Innovation center at Optimist Hall location. This on-site Monday–Friday position combines high-level administrative support with front desk coordination, making it ideal for a candidate who is both highly organized and service oriented.

Responsibilities

• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Assist tenants with administrative and facility-related requests.
• Oversee office supply inventory, vendor services, and workspace organization.
• Submit and track facility and housekeeping requests as needed.
• Provide administrative assistance to multiple managers, including scheduling, document preparation, and correspondence.
• Assist with onboarding new employees and contractors by coordinating access, equipment, and required training.
• Process vendor invoices, purchase requisitions, purchase orders, and track office-related expenses.
• Schedule and set up conference rooms for meetings.
• Manage catering orders and ensure smooth execution of events.
• Support corporate functions by assisting with logistics and administrative needs.
• Help maintain the cleanliness and organization of shared spaces such as breakrooms and conference rooms.
• Assist with running, loading, and unloading the dishwasher, with support from the team.
• Coordinate periodic refrigerator cleanouts in collaboration with others.

Qualifications

• Strong proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, etc.).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• A proactive, problem-solving mindset with strong attention to detail.
• Experience in office coordination, administrative support, or customer service.

Schedule

On-site at Optimist Hall, Monday–Friday.

Pay

$20.00 – $24.00/hour.

Working Conditions

Primarily an office-based role with occasional hands-on tasks (e.g., restocking supplies, organizing shared spaces).