Administrative Specialist II

About the role

The Department of Obstetrics and Gynecology at the University of Chicago has over 114 clinical providers, providing care at multiple locations. With more than 60,000 outpatient visits, 25,000 ultrasound visits, 2,800 deliveries, and 3,000 gynecological surgeries annually, the department prioritizes teaching, research, and patient care.

Responsibilities

• Provides administrative support for over 30 providers with a variety of administrative duties.
• Manages special projects as assigned.
• Maintains several databases vital to the Labor and Delivery Unit and General OB/GYN operations.
• Manages an on-call schedule for physicians.
• Oversees the provider service calendar within the provider software.
• Solves office problems independently and facilitates solutions with the supervisor.
• Maintains accounts and processes, tracks, and reconciles all bills and expense reimbursements.
• Coordinates logistics for major events, schedules appointments, meetings, and travel arrangements.
• Supports a leader by preparing reports, managing the calendar, and coordinating special projects.
• Manages a portion of the leader's budget, monitors and reconciles accounts.
• Prepares financial and/or administrative reports.

Requirements

This position requires a minimum of 5-7 years of work experience in a related job discipline, previous administrative experience, familiarity with central administration within a complex research university environment, and experience in the OB/GYN field. Previous Electronic Medical Record (EMR) experience and experience with EPIC and QGenda computer programs are preferred.

Qualifications

• Bachelor's degree strongly preferred.
• Previous administrative experience strongly preferred.
• Familiarity with central administration within a complex research university environment.
• Experience in the OB/GYN field strongly preferred.
• Experience in taking initiative and organizing and completing projects with minimal supervision.
• Experience handling sensitive and confidential situations and information with absolute discretion.
• Previous Electronic Medical Record (EMR) experience.
• Experience with EPIC and QGenda computer programs.

Skills

• Organization.
• Problem-solving.
• Collaboration and independence.
• Attention to detail.
• Communication.
• Take initiative, organizing and completing projects with minimal supervision.

Benefits

The University offers a comprehensive benefits package, including health, retirement, and paid time off. For additional information, please refer to the Benefits Guidebook.