Administrative Specialist I - Detainee & Crisis Systems

Essential Functions

Captures the essence of the Administrative Specialist I's role within the department. Coordinates unit activity with other departmental sections/divisions and external agencies, responds to inquiries, represents the unit on committees, coordinates calendars and meetings, processes accounting documentation, creates and maintains specialized databases, coordinates intergovernmental agreements, researches and compiles information, prepares reports, monitors expenditures, conducts confidential inquiries, and establishes and maintains reference files.

Minimum Qualifications

• Associates degree from an accredited college or university in public administration, business administration, management, or a closely related field.
• One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification.

Preferred Qualifications

• Three (3) years experience providing professional administrative services in behavioral health, public health, and/or legal environment.
• Three (3) years experience processing travel, purchase orders, invoices, work orders, transcribing meeting minutes, or other related duties.
• Three (3) years experience working with confidential and understanding of privacy/confidential laws and regulations.
• Experience with/knowledge of purchasing or inventory management.
• Experience with/knowledge of maintaining and building filing systems.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Licenses and Certificates

• Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.
• A valid driver license is required at time of application. A valid AZ driver license is required at time of appointment.

Supplemental Information

• The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
• A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements

Physical and sensory abilities will be determined by position.

Working Conditions

Working conditions will be determined by the position.