Administrative Specialist I

The Minimum Requirements section requires:

• A current BSO employee who has successfully completed their probationary period by the listed closing date.
• Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
• Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system; PeopleSoft experience preferred.
• Extensive customer service contact.
• Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.

The Nature of Work section requires:

• To provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office.
• To perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent.
• To perform related work as directed.

The Essential Functions/Physical Requirements section requires:

• Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
• Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
• Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
• Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.
• Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
• Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
• Assists other unit personnel in supporting efficient functioning of the work unit.

The Position Description section requires:

• Under administrative direction, the purpose of this position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office.
• Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent.
• Position may be assigned to a large operating unit and perform a broad array of moderately complex administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents perform specialized duties in supporting unit objectives.
• Position is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision.
• Performs related work as directed.

The Physical Requirements section requires:

• Exerts light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Extended periods of time at a keyboard or workstation.
• Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

The Benefits section requires:

• Medical Insurance: Various plans including Open Access options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered.
• Dental Insurance: Three plans (DMO, PPO and Indemnity) are available on a pre-tax basis.
• Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).
• Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available.
• Voluntary Long and Short-Term Disability
• Voluntary Long Term Care Insurance
• Voluntary Critical Illness Insurance
• Retirement plan under the Florida Retirement System
• Deferred Compensation Programs available (Employee contribution)
• Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days
• Sick leave pool and donated leave program
• 24-hour fitness center
• Employee Assistance Program, on-site and through medical insurance
• Wellness programs including health screenings for blood pressure, cholesterol, etc.
• Florida Prepaid College Program payroll deduction program
• On-site insurance representatives for medical, dental and vision programs
• Voluntary Legal aid discount program
• Flu and Hepatitis B vaccines at no charge
• Drug-free Workplace Program