Administrative Specialist I - Attractions & Tourism

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

About the role

This part-time position provides complex professional administrative support to the Department of Attractions & Tourism. It is distinguished by performing more complex work with a greater degree of autonomy and may include supervision of staff.

Responsibilities

• Coordinates unit activity with other departmental sections/divisions, County departments, or outside agencies; acts as an internal coordinator for support activities such as personnel, purchasing, payroll, or program-specific functions.
• Responds to public and staff inquiries, providing information or resolving problems requiring explanation or application of departmental or program rules and policies; refers questions to appropriate staff.
• Represents the unit/department on various committees and working groups; may commit unit/department support to issues.
• Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings.
• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims, and fund transfers.
• Creates, maintains, and/or directs the maintenance of specialized databases, including inputting and retrieving data and producing complex computer-based reports.
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors, and service providers.
• Researches, compiles, and performs initial analysis of information; prepares routine, recurring, and special reports, correspondence, memoranda, personnel forms, operations manuals, and other documents for supervisory review.
• Compiles and summarizes statistical and operational data; prepares periodic and special reports.
• Compiles information for unit budget preparation, monitors miscellaneous expenditures, and reports on program budget activities.
• Conducts and documents confidential or sensitive inquiries for management; maintains security and confidentiality of information.
• Establishes and maintains specialized reference files and materials.

Requirements

• Associate’s degree from an accredited college or university in public administration, business administration, management, or a closely related field. Relevant experience and/or education may be substituted.
• One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification.
• Valid driver license at time of application; valid Arizona driver license required at time of appointment. Subject to a 39-month DOT Motor Vehicle Record review.
• Some positions may require certification as a Notary Public by the State of Arizona.

Preferred Qualifications

• Minimum five (5) years of experience working in retail.
• Experience in inventory management, including retail buying.
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Pay

Hiring Range: $21.76 - $25.56 per hour
Full Pay Range: $21.76 - $29.36 per hour

The actual salary offer will consider factors including skills, qualifications, experience, education, licenses, training, and internal equity.

Schedule

Part-time