Administrative Services Coordinator II - Psychiatry

Maintain and Track

• Maintain monthly departmental expenditure reports, verify expenses, and monitor line items related to departmental purchases.
• Process departmental expenses, staff reimbursements, purchase orders and miscellaneous invoice payments, through the Procure-it Purchasing system.
• Oversee, maintain, and submit related documentation to Accounts Payable/the Finance department.

Coordination and Support

• Aid in and coordinate department sponsored trainings and meetings.
• Schedule meetings to include coordinating participant availability; identifying and reserving meeting location; and setting up and disseminating virtual meeting links.
• Track and record departmental leave requests. Maintain disseminate department leave calendar.

On-Boarding and Training

• Provide orientation to new staff and trainees.
• Maintain updated staff information database.

Other Duties

• Monitor patient adherence to the transportation requirements and expectations.
• Maintain and monitor patient transportation databases, associated transportation costs, patient consents, and attendance concerns.
• Develop and send related letters to patients.
• Provide administrative coverage for Administrative Coordinators within DBH/Inpatient.
• Complete medical documentation for Psychiatrists and other clinicians.
• Interact with vendors, potential hire candidates to schedule tours of DBH, dinner and lodging arrangements.
• Support and assist with the implementation of patient and clinical staff safety procedures.

Pay Range

Minimum pay range USD $45,559.66/Yr. Maximum pay range USD $75,603.63/Yr.