Administrative Services Clerk-Part Time IV

About the role

This position involves assisting with the timely and accurate receipt and distribution of incoming and outgoing mail and packages, photocopy/printing and distribution as instructed, and other administrative tasks.

Responsibilities

• Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records.
• Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts.
• Verify the accuracy of shipments received, and deliver to appropriate departments.
• Sort and distribute mail to main and other campus locations.
• In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.
• Aid in the operation and maintenance of printing equipment, using Toshiba Papercut or similar software program.
• Aid in maintaining accurate printing records and confidentiality in accordance with college policy.
• Aid in campus wide confidential document shredding with outside vendor.
• Assist with fixed asset tag implementation to assigned equipment and complete required paperwork.
• Aid in maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.
• Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures.
• Provide exceptional customer service to both our internal and external customers.

Requirements

• High School Diploma required; equivalent in work experience a plus.
• Valid driver’s license required and must be able to pass the qualifications to become a college eligible driver.
• Proficient on personal computers and Microsoft Office.
• Communicate effectively, both orally and in writing.
• Follow detailed oral and written instructions.
• Exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community.

Qualifications

• Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment.

Physical Requirements

• May be required to lift, push or pull up to 70 pounds.
• May be exposed to chemical, mechanical or electrical hazards.
• May be exposed to dusts, fumes or odoriferous working conditions.

Pay

$17.26 per hour

Schedule

5 hours per day Monday-Friday; 10am – 3pm. Occasional variance required to accommodate department vacation schedules or other staffing needs.