ADMINISTRATIVE SERVICES ASSISTANT 4 - 81872

Department of Health, Family Health and Wellness — Nashville, TN. Closing date: 11/02/2026.

About the role

TDH incorporates our values into the work we do each day to achieve our mission, live our vision and address our two strategic priorities of prevention and access.

Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control, and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity.

This position provides broad administrative support for the Tennessee Department of Health's Division of Family Health and Wellness. The incumbent will assist with a wide range of activities including leadership support, personnel coordination, onboarding and offboarding, workspace and resource management, travel coordination, and staffing-related processes. Because responsibilities are shared across a small team, this role requires exceptional flexibility, strong organizational skills, and the ability to quickly adapt to changing priorities while ensuring continuity of operations.

Responsibilities

• Provide administrative support across a variety of functions, adapting to changing needs.
• Support for management activities, including meeting coordination, scheduling, travel arrangements, personnel transactions, and related administrative processes.
• Assist with onboarding and offboarding activities to ensure staff have the resources, access, equipment, and information needed throughout their job lifecycle.
• Coordinate and track requests for technology access, software, equipment, workspace assignments, and other operational resources.
• Support the management of office facilities, equipment, supplies, records, and shared workspaces to maintain an efficient work environment.
• Collaborate closely with team members to provide seamless coverage of responsibilities, demonstrating flexibility, initiative, and the ability to shift between assignments as organizational needs evolve.

Requirements

This position requires a criminal background check. You may be required to provide information about your criminal history in order to be considered for this position.

Education and experience differ for this executive service classification based on the needs of the department. Qualifications may include:

• Bachelor's degree in a health or science field
• Master's degree in Business Administration, Public Health Administration, or Health Planning
• Experience with statewide leadership or directing all functions of a health program as a whole