ADMINISTRATIVE SERVICES ASSISTANT 4 - 81872

About the role

The Tennessee Department of Health (TDH) incorporates its values into daily work to achieve its mission, live its vision, and address strategic priorities of prevention and access. This position provides broad administrative support for the Division of Family Health and Wellness in Nashville, TN. Under general supervision, the incumbent performs professional staff administrative work of considerable difficulty in support of line operations, functioning at the lead level and potentially supervising subordinate staff. The role involves considerable participation in developing, implementing, and evaluating policies and procedures with significant impact on the department or the public. This classification differs from Administrative Services Assistant 3 (advanced working level with less scope in policy development, fiscal control, and personal contacts) and Administrative Services Assistant 5 (independently performs very complex administrative duties with broad scope, often managing fiscal services and budgetary activities of greater size and complexity). Because responsibilities are shared across a small team, this role requires exceptional flexibility, strong organizational skills, and the ability to quickly adapt to changing priorities while ensuring continuity of operations.

Location: Nashville, TN | Closing date: 11/02/2026 | Background check: This position requires a criminal background check; applicants may be required to provide criminal history information.

Responsibilities

• Provide administrative support across a variety of functions, adapting to changing needs.
• Support management activities, including meeting coordination, scheduling, travel arrangements, personnel transactions, and related administrative processes.
• Assist with onboarding and offboarding activities to ensure staff have the resources, access, equipment, and information needed throughout their job lifecycle.
• Coordinate and track requests for technology access, software, equipment, workspace assignments, and other operational resources.
• Support the management of office facilities, equipment, supplies, records, and shared workspaces to maintain an efficient work environment.
• Collaborate closely with team members to provide seamless coverage of responsibilities, demonstrating flexibility, initiative, and the ability to shift between assignments as organizational needs evolve.

Qualifications

Education and experience requirements for this executive service classification vary based on departmental needs. Qualifications may include:

• Bachelor's degree in a health or science field
• Master's degree in Business Administration, Public Health Administration, or Health Planning
• Experience with statewide leadership or directing all functions of a health program as a whole