ADMINISTRATIVE SERVICES ASSISTANT 2 - 09292026-81441

About the role

Full‑time position in the Department of Human Resources, located in Nashville, TN (Davidson County). This role is within Legal and Records Management. Under general supervision, the incumbent is responsible for staff administrative work of average difficulty in support of line operations and performs related work as required. This is the working level in the Admin Services Assistant sub‑series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from Admin Services Assistant 1, which functions in an entry‑level capacity under immediate supervision, and from Admin Services Assistant 3, which performs work of greater scope and complexity, has more responsibility for developing, implementing, and enforcing policies and procedures, and often supervises incumbents in this class.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Interprets and enforces existing policies and methods.
• Analyzes pertinent policies and procedures to make recommendations for improvements.
• Prepares and reviews operating budgets to determine agency needs.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non‑technical legal, legislative, and publications.
• Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• May make work assignments to staff in order to achieve agency objectives.
• May train less experienced staff.

Requirements

• Valid driver's license.
• For the past five years, no record of DUI, reckless driving, license suspension for moving violations, or more than 4 moving violations.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full‑time professional staff administrative and/or analytic experience.
• Substitution of experience for education: qualifying full‑time increasingly responsible sub‑professional, para‑professional, or professional experience may be substituted for the required education on