ADMINISTRATIVE SERVICES ASSISTANT 2* - 09292026- 81393

Opening: 09/29/2026 12:00AM CT; Closing: 10/12/2026 11:59PM CT. Location: Nashville, TN – Department of Commerce and Insurance, Davidson County.

About the role

Under general supervision, responsible for staff administrative work of average difficulty in support of line operations; performs related work as required. This is the working level in the Admin Services Assistant sub‑series and includes budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization to explain matters of procedure and regulation.
• Interprets and enforces existing policies and methods; analyzes pertinent policies and procedures to make recommendations for improvements.
• Prepares and reviews operating budgets to determine agency needs.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Conducts research in fiscal, economic, non‑technical legal, legislative, and publications areas to obtain relevant information.
• Performs human resources administration in employee relations, EEO, recruitment, employee development, and training.
• May make work assignments to staff to achieve agency objectives; may train less experienced staff.

Requirements

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full‑time professional staff administrative and/or analytic experience.

• Substitution of Experience for Education: Qualifying full‑time increasingly responsible sub‑professional, para‑professional, or professional experience may be substituted for the required education on a year‑for‑year basis, up to four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience on a year‑for‑year basis.
• OR One year of professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications (for positions within the Department of Human Services): Complete a criminal history disclosure form; agree to release all criminal‑history records; supply a fingerprint sample per TBI‑based criminal history records check; submit to a review of status on the Department of Health's vulnerable persons registry.

Skills

• Competencies: Customer Focus, Nimble Learning, Business Insight, Communicates Effectively, Action Oriented.
• Knowledge Areas: Administrative and Management, Economics and Accounting, Customer and Personal Service, Clerical, Personnel and Human Resources.
• Skills: Active Learning and Listening, Coordination, Critical Thinking, Judgment and Decision Making, Time Management.
• Abilities: Written Comprehension, Deductive Reasoning, Inductive Reasoning, Problem Sensitivity, Information Ordering.
• Tools & Equipment: Personal Computer, Telephone, Copy Machine, Scanner, Calculator.

Pay

Salary (Monthly): $3,631.00 – $5,434.00

Salary (Annually): $43,572.00 – $65,208.00