Administrative Security Coordinator - CEDC

Job Responsibilities

• Plans, directs, and manages the administrative and/or support functions of the Facility Administrator, Assistant Facility Administrator, and assigned facility.
• Manages HR-related administrative actions for the Facility, including onboarding, separations, vacancy postings, and coordination with the Senior Administrative Coordinator and HR to ensure proper documentation and compliance are completed timely.
• Serves as a liaison between the Facility Administrator and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow up on assigned action items.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Prepares letters, memos, and notices for distribution.
• Researches and responds to various office duties including routine and non-routine correspondences and phone requests/inquiries from internal and external stakeholders, youths, youths’ families and general public.
• Makes sure the facility budget is monitored, tracked expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
• Orders office supplies for the facility and ensures all departmental needs are met.
• Prepares advance travel authorization forms and training requests for staff within the assigned facility. Ensures all forms are submitted to Fiscal for processing.
• Collects, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Aids in tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensures records are organized, accurate, and readily available for administrative and oversight purposes.
• Prepares and submits reports as required to the Facility Administrator and appropriate personnel within the established timeframe.
• Performs additional administrative, operational, or coordination related duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the assigned facility.

Minimum And Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• Thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.
• Advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• Coordination meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.
• The ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.