Administrative Security Coordinator - CEDC

Job Responsibilities

• Plans, directs, and manages the administrative and/or support functions of the Facility Administrator, Assistant Facility Administrator, and assigned facility.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Prepares letters, memos, and notices for distribution.
• Serves as a liaison between the Facility Administrator and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow up on assigned action items.
• Orders office supplies for the facility and ensures all departmental needs are met.
• Prepares advance travel authorization forms and training requests for staff within the assigned facility.
• Ensures all forms are submitted to Fiscal for processing.
• Collections, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Aids in tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Prepares and submits reports as required to the Facility Administrator and appropriate personnel within the established timeframe.
• Performs additional administrative, operational, or coordination related duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the assigned facility.

Minimum And Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• Thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.
• Advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• Coordination meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.
• The ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.
• Primarily conducts work in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.
• The ability to lift up to five pounds, navigate secure facilities, and operate standard office equipment.
• This role also requires the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.

Preferred Qualifications

• An associate degree or bachelor's degree in business administration, public administration, criminal justice or a related field and two (2) years of progressively responsible experience in: executive level administrative support, division or program coordination and records management, reporting or compliance tracking.

Additional Comments

• The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes: Public Service Loan Forgiveness Program Employee Assistance Program (EAP) Health, dental, and life insurance 15 days annual (vacation) leave per year 15 days of sick leave per year 13 paid holidays State retirement plans and deferred compensation programs Discount Programs such as TicketatWork and WeSave Applications are incomplete if you fail to answer all supplemental questions, education, and work history.
• You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.
• A resume may be attached to your application but not substituted for completing the work history section of the application.