Administrative Secretary

About the role

The Davis County Surveyor Office is hiring for a part-time Administrative Secretary position in Farmington, Utah. This position works 24-29 hours per week with partial benefits.

Responsibilities

• Indexing and filing boundary surveys and land surveyor records, such as maps and monument records.
• Scans and prints documents on a standard size printer and a large-format plotter.
• Receives visitors or calls for a department administrator; handles questions or matters of a technical nature and directs others to the appropriate staff members.
• Aids the general public with filling out forms and applications and providing general information about the department.
• Manages scanning and printing documents on a standard-size printer and a large-format plotter.
• Receives and distributes incoming mail and faxes.
• Prepares and maintains agendas for Board meetings; attends Board meetings and takes minutes; prepares minutes and materials to send to board members prior to meetings; makes necessary logistical arrangements for meetings.
• Schedules and sends notices of conferences and meetings; makes travel arrangements for staff in the department and other parties as directed.
• Prepares and submits expenses for reimbursement; prepares purchase orders and requisitions.
• Receives cash and issues receipts; ensures all transactions are recorded.
• Might train other clerical staff and orient new staff in the department.
• Might create and/or update a department's (or division of a department) social media pages or websites.
• Might prepare press releases for news media; might create flyers and brochures.
• Maintains office supplies and sundries inventory and places orders for items as needed.
• Composes and processes routine and special written correspondence, reports, forms, billings, payments, certificates applications or other materials; examines for accuracy and completeness.
• Researches and indexes proper material to keep the files current and to answer any inquiries that may arise.

Requirements

• High school graduation or equivalent.
• Four years of related full-time experience; an acceptable combination of education and experience may be considered.

Qualifications

None specified.

Skills

Not specified.

Benefits

• Day one prorated medical, dental, and vision coverage.
• Full pension retirement.
• Annual performance increases up to 2.5%.
• 401k match of 2%.

Pay

$21.58 - $33.41 hourly.

Schedule

Part-time position working 24-29 hours per week.