Administrative Secretary

About the role

The purpose of this classification is to perform a wide variety of responsible and complex administrative, secretarial and clerical duties for an assigned department.

Responsibilities

• Performs a variety of complex administrative secretarial and clerical functions in support of the assigned department;
• Performs administrative duties in support of assigned department head;
• Recommends improvements in work flow, procedures and use of equipment and forms;
• Creates forms and other instruments to improve work flow;
• Participates in the duties relating to the administration of a department;
• Assists in preparing comprehensive reports, minutes of meetings and agendas for meetings;
• Compiles annual budget requests.

Requirements

• Performs a variety of confidential secretarial and administrative tasks for the department head, assigned department supervisors and staff;
• Screens, sorts and distributes incoming mail;
• Prepares responding correspondence;
• Prepares outgoing mail for pick-up or delivery;
• Affords assistance in a variety of department operations;
• Performs special projects and assignments as requested;
• Dispatches work orders and maintains a log of radio communication.

Qualifications

• High school diploma or GED;
• Supplemented by two (2) years of secretarial, clerical or administrative experience;
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must be able to type and enter data at a speed necessary for successful job performance.

Skills

• Operates a variety of office equipment including copiers, a facsimile machine and computers;
• Inputs and retrieves data and text;
• Organizes and maintains disk storage and filing.

Benefits

The City of Alexandria offers a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, sick leave, and a wellness clinic for employees.