Administrative Secretary - 2 FTE Horizonte

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, navigation, etc. Must not include placeholder sections. We need to parse the posting. Key info: - Work Calendar: 201 days/10 month - FTE: 1.0 (40 Hours per Week) - Contract Status: Contract - FLSA Status: Non-Exempt - Reports To: Principal or designee - Starting Wage: $36,321 annually - Salary Schedule/Lane: 48/M - Benefits: Eligible - Anticipated Start Date: 10/10/2026 - Priority Screen Date: 9/20/2026 - Positions Available: Two (2) Vacancies. One Administrative Secretary for Youth, one Administrative Secretary for Adult Education. Both positions will work at Horizonte. - JOB SUMMARY: description. - MINIMUM REQUIRED QUALIFICATIONS: bullet list. - PREFERRED QUALIFICATIONS: bullet list. - ESSENTIAL FUNCTIONS & RESPONSIBILITIES: long list. - EMPLOYEE SUPERVISORY RESPONSIBILITIES: No - WORK ENVIRONMENT & PHYSICAL DEMANDS: mention form, but we can maybe include as part of responsibilities? Might be considered as a section? The instruction: include a section only when posting has real specific content. The work environment & physical demands is mentioned but not detailed; just says "Administrative Secretary Physical Demands Form". Could be considered not substantive enough? Might be better to omit as it's just a reference. Probably skip. - Non-Discrimination Statement: boilerplate, remove. We need to map to headings: - About the role: could include job summary, maybe also positions available, work calendar, FTE, contract status, reports to, anticipated start date, etc. But we need to decide. - Responsibilities: essential functions & responsibilities. - Requirements: minimum required qualifications. - Qualifications: maybe preferred qualifications? Or we could combine minimum and preferred under Requirements and Qualifications? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple sections. We need to decide what goes where. - About the role: could contain job summary, positions available, work calendar, FTE, contract status, reports to, anticipated start date, maybe location (Horizonte). Also maybe mention that there are two vacancies. - Responsibilities: essential functions & responsibilities. - Requirements: minimum required qualifications. - Qualifications: preferred qualifications. - Skills: maybe we could extract skills from qualifications? But we could also put skills under Qualifications. However we need to avoid thin sections. If we put skills separate, we need specific content. The posting mentions skills like Microsoft Office, data-based software, communication, etc. Those are in minimum qualifications. Could be considered skills. But we already have Requirements and Qualifications. Might be okay to have Skills section with list of skills (e.g., proficiency in Microsoft Office, data-based software, communication, etc.). However we must not invent or summarize away detail. We can list them as they appear. - Benefits: posting says Benefits: Eligible. That's specific enough? It says "Benefits:** Eligible". That's a statement. So we can include Benefits section with that. - Pay: Starting Wage: $36,321 annually, Salary Schedule/Lane: 48/M. So we can include Pay section with that. - Schedule: Work Calendar: 201 days/10 month, FTE: 1.0 (40 Hours per Week). Also maybe contract status? But schedule section can include work calendar and FTE. We must not include placeholder text like "commensurate with experience". Not present. We must not repeat job title as heading. We must not include Job ID/requisition numbers. We must remove boilerplate: EEO, non-discrimination, accommodation request, etc. We must preserve all substantive information. Let's extract substantive info: - Positions Available: Two (2) Vacancies. One Administrative Secretary for Youth, one Administrative Secretary for Adult Education. Both positions will work at Horizonte. - JOB SUMMARY: The Administrative Secretary -- Department/School provides a wide variety of complex and confidential administrative and secretarial support to assigned administrator, provides effective communication with parents, students and administration, provides oversight to department functions and procedures, oversees site programs and activities, and ensures efficient implementation of assigned functions. - MINIMUM REQUIRED QUALIFICATIONS: * All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. * High school diploma or equivalent * Two years' experience working as a secretary or administrative assistant * Basic experience and proficiency using Microsoft Office Suite (Word, Excel, Powerpoint, Access, etc.) and experience using data-based software * Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English * Experience operating standard office equipment, including phone, scanner, fax, and copy machines - PREFERRED QUALIFICATIONS: * Experience using PowerSchool, Business Plus, and Kronos * Experience performing standard bookkeeping * Experience maintaining a website * Experience taking meeting minutes * Spanish or other language proficiency, including ability to read, write, speak, and understand - ESSENTIAL FUNCTIONS & RESPONSIBILITIES: list many items (we need to preserve all). We'll need to output them as

• items. - EMPLOYEE SUPERVISORY RESPONSIBILITIES: No (maybe we can include as a short statement under Responsibilities or a separate note? Could be considered substantive but it's just "No". Might be considered placeholder? It's a specific statement. Could include under Responsibilities as a note: "Employee supervisory responsibilities: None." But we could also omit as it's not a duty. The instruction: preserve ALL substantive information. So we should include it. Could be placed under Responsibilities as a bullet: "No employee supervisory responsibilities." - WORK ENVIRONMENT & PHYSICAL DEMANDS: mention form but no details. Might be considered not substantive enough to create a section. Could be omitted. - Additional metadata: Work Calendar, FTE, Contract Status, FLSA Status, Reports To, Starting Wage, Salary Schedule/Lane, Benefits Eligible, Anticipated Start Date, Priority Screen Date. We need to decide where to put these. About the role: could include positions available, job summary, work calendar, FTE, contract status, reports to, anticipated start date, priority screen date maybe. Pay: Starting wage and salary schedule. Schedule: Work calendar and FTE. Benefits: Eligible. We could also include FLSA status and contract status under About the role or maybe under Schedule? Probably About the role. Let's craft sections:

  About the role

  Two (2) vacancies: one Administrative Secretary for Youth and one Administrative Secretary for Adult Education, both located at Horizonte.

  The Administrative Secretary provides a wide variety of complex and confidential administrative and secretarial support to an assigned administrator, ensures effective communication with parents, students, and administration, oversees department functions and procedures, oversees site programs and activities, and ensures efficient implementation of assigned functions.

  Work calendar: 201 days per year (10‑month schedule). FTE: 1.0 (40 hours per week). Contract status: Contract. Reports to: Principal or designee.

  Anticipated start date: October 10, 2026. Priority screen date: September 20, 2026.

  That seems to capture all.

  Responsibilities

  • Communicate effectively with diverse individuals and groups while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders.
  • Compile data from a wide variety of sources to aid in preparing reports, making recommendations, and preparing information for the assigned supervisor/administrator.
  • Support office operations and academic processes (e.g., attendance and registration, monitor secure entrances and exits, monitor cameras, etc.).
  • Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., student data, attendance records, Title I documentation, student enrollment records, etc.) to provide up‑to‑date information and historical reference in accordance with established administrative guidelines and legal requirements.
  • Fulfill daily office processes for efficient site operation (e.g., daily reports, answer phones, greet visitors, etc.).
  • Create and maintain accurate records, including confidential files and records.
  • Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions.
  • Prepare a wide variety of reports, documents, and correspondence of confidential and non‑confidential nature (e.g., letters, memorandums, academic forms, periodic and ad‑hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance.
  • Process a wide variety of documents and materials (e.g., student registration, attendance, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements.
  • Research a variety of topics (e.g., current practices, policies, required enrollment and attendance processes, etc.) to provide information and recommendations that address a variety of school site or district requirements.
  • Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication, and provide direction.
  • Schedule and assist in the preparation of a wide variety of activities (e.g., appointments, meetings, seminars, welcoming new staff, etc.) to make necessary arrangements for the assigned administrator.
  • Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.
  • Work under limited supervision utilizing time‑management and prioritization strategies while accurately processing detailed information and meeting deadlines.
  • Adapt to changing work priorities and work with frequent interruptions, as required.
  • Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.
  • Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively.
  • No employee supervisory responsibilities.

  Requirements

  • All selected candidates must be fingerprinted and successfully pass a criminal background check.
  • High school diploma or equivalent.
  • Two years' experience working as a secretary or administrative assistant.
  • Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data‑based software.
  • Ability to speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English.
  • Experience operating standard office equipment, including phone, scanner, fax, and copy machines.

  Qualifications

  • Experience using PowerSchool, Business Plus, and Kronos.
  • Experience performing standard bookkeeping.
  • Experience maintaining a website.
  • Experience taking meeting minutes.
  • Spanish or other language proficiency, including ability to read, write, speak, and understand.
  We could also have a Skills section, but we already covered skills in Requirements and Qualifications. Might be redundant