Administrative Projects Assistant

Part-time hourly position (20–30 hours per week) with core hours of 10:00 a.m. to 2:00 p.m. Availability for crucial backup support during weekday lunch timeframes is required.

About the role

The Administrative Projects Assistant performs a wide variety of project-related tasks, providing exceptional assistance within the Office of the President. The incumbent must exercise the highest degree of professional judgment, discretion, and tact while handling sensitive and confidential matters on a daily basis.

Responsibilities

• Provide daily, leave, and vacation backup assistance to the Office Manager, including front desk coverage and answering all incoming calls to the office.
• Support special assignments in alignment with overall office initiatives and projects, such as communications tracking, development of materials, and coordination around high-level events and meetings.
• Assist with general project support to key individuals within the office.
• Receive, review, and distribute mail; ensure items receive follow-up and timely responses.
• Perform routine office management tasks.

Requirements

• Proficient in MS Office applications (Word, Outlook, and calendar management).
• Highly organized with the ability to manage multiple priorities and work independently in a fast-paced environment.
• Ability to work collaboratively in a team atmosphere and demonstrate discretion with confidential information.
• Sound judgment in decision-making.
• Demonstrated professional communication skills with the ability to interact effectively in an executive environment.
• Experience drafting and editing correspondence, reports, and other documents with a high degree of accuracy and attention to detail, including proofreading.

Preferred Qualifications

• Experience providing executive administrative support in an academic or professional office environment.
• Experience with Microsoft Office PowerPoint and MS Office Project.
• Working knowledge of university organizational structure, policies and procedures, and governance system.
• Experience facilitating meetings via Zoom or MS Teams.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.