Administrative Project Coordinator

What You'll Do

• Provide administrative, clerical, and logistical support for executive leaders and their Executive Assistant.
• Afford document preparation, filing, copying, scanning, data entry, and recordkeeping.
• Prepare, format, organize, and distribute reports, documents, meeting materials, and other administrative resources.
• Log, track, and organize data or information for reporting, follow-up, and project coordination purposes.
• Cook schedules, appointments, reservations, meeting logistics, and calendar-related details as assigned.
• Support event planning and execution, including vendor coordination, supplies, setup, teardown, guest needs, materials, and day-of logistics.
• Complete errands, deliveries, pickups, appointments, and other off-site tasks as needed to support executive, office, event, or personal assistance needs.
• Protect sensitive and confidential information with the utmost discretion and confidentiality.
• Support special projects, administrative initiatives, and other duties as assigned.

Qualifications

• Proficiency with technology and Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Strong customer service and hospitality mindset.
• Ability to manage multiple tasks, shifting priorities, and time-sensitive requests.
• Strong attention to detail and ability to follow through on assigned tasks.
• Ability to work effectively under pressure while maintaining professionalism and composure.
• Strong organizational, problem-solving, and time-management skills.
• Excellent verbal and written communication skills.
• Demonstrated dependability, reliability, discretion, and initiative.
• Ability to maintain confidentiality of sensitive business and personal information.
• Ability to work independently while also thriving in a team-oriented environment.
• Flexibility and willingness to support a variety of administrative, logistical, event, errand, and personal assistance needs.
• Professional presence and ability to interact appropriately with executives, team members, guests, vendors, and external partners.
• Growth-oriented mindset with a desire to learn, take on responsibility, and build a strong foundation for future career growth.
• Valid driver's license and reliable transportation may be required due to errands, deliveries, off-site event support, and other local travel during the workday.