Administrative Project Coordinator

About the role

The Administrative Project Coordinator will provide upper-margin customer service, prioritize and organize tasks, and manage various administrative tasks for attorneys. This role is based in New York and has a hybrid in-office/remote schedule.

Responsibilities

• Coordinate complex travel requests, including visa-related materials and passport renewals.
• Troubleshoot software and hardware issues for attorneys.
• Aid in document management and records retention.
• Develop project strategies to ensure efficient task completion.
• Communicate with Firm support departments and internal staff to verify accuracy of completed work.
• Acquire and deploy knowledge of all Firm practice areas and specific tasks.
• Coordinate with other Firm offices, both domestic and international.
• Assist with Department initiatives and special projects.
• Achieve adherence to professional standards for all completed projects.
• Prepare engagement letters and new matter memos for new clients and matters.
• Participate in new-business conflicts process.
• Support business development efforts, enter contacts, and coordinate with Marketing department.
• Coordinate client-related business meals and maintain knowledge of preferred restaurants.
• Manage client interactions and visitor reception.

Requirements

• Ability to provide upper-margin customer service.
• High proficiency with relevant Firm computer software programs such as Outlook, Excel, and PowerPoint.
• High level of professionalism and flexibility to perform a wide range of tasks.
• Initiative and confidence to assume a high level of responsibility in a fast-paced environment.
• Strong organizational skills and the ability to handle multiple projects and assignments.
• Confidentiality and attention to detail.
• Effective communication and the ability to maintain a calm and professional demeanor.
• Ability to work independently and within a team.
• Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines.
• Ability to work well under pressure.
• Notary Public license in New York State or ability to obtain a commission within six months of joining the Firm.

Qualifications

• Bachelor's Degree.
• Minimum two years’ related experience in a law or professional services firm.

Skills

• Customer service skills.
• Software proficiency (Outlook, Excel, PowerPoint).
• Time management and organization.
• Problem-solving and troubleshooting.
• Communication and interpersonal skills.
• Attention to detail.
• Confidentiality and professionalism.
• Ability to handle multiple tasks and responsibilities.
• Flexibility and initiative.
• Ability to work independently and within a team.
• Ability to handle confidential/sensitive matters.
• Ability to work well under pressure.

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental leave.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Schedule

This position offers a hybrid in-office/remote schedule.

Pay

The starting base salary for this position is expected to be within the range of $85,000 - $100,000, with actual salary determined based on skills, experience, and other job-related factors, consistent with applicable law.

Culture & Life at Skadden

Skadden values teamwork, professionalism, and excellence. We promote inclusion and diversity to foster a better and more successful firm. We offer a variety of benefits to support the well-being of our attorneys and business services professionals, including wellness programs, learning opportunities, and community involvement.

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor, including but not limited to race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.