Administrative/Project Assistant

Responsibilities

• Perform clerical, administrative and general office duties of a responsible and confidential nature
• Route and answer correspondence
• Independently establish, organize and maintain documents and initiate follow up as needed
• Compile, analyze and summarize statistics and information in presentation formats
• Communicate new policies and procedures to the department and coordinate the gathering of information as directed
• Create formulas/formats of moderate complexity and determine hardware/software requirements
• Couple coordination of off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
• Coordinate and track training activities of internal associates
• Maintain database as required
• Assist in workforce scheduling of internal associates
• Provide support to other members of management and department as requested

Qualifications

• 3+ years of administrative support experience in a similar environment (or bachelor's degree in lieu of experience)
• High School diploma
• Preference will be given to candidates who have the following:
• This is an hourly position, therefore the ability to work overtime as needed is preferred
• Some college courses/specialized secretarial training
• Excellent communication skills both verbal and written
• Superb organization skills
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
• Proven ability to work effectively both independently and in a team-based environment
• Substantial knowledge of the department's operation and company procedures
• Proven ability in assembling, compiling, analyzing and summarizing data
• Demonstrated analytical ability in preparing reports and gathering statistical data (ie., Power BI)
• Ability to work independently on projects and anticipate and address issues in the executive's absence
• Assertive, creative and innovative, with proven decision-making skills
• Experience working with senior management
• Ability to work in a fast-paced environment while managing multiple time sensitive projects
• Ability to coordinate and manage regional events
• Ability to meet critical deadlines in a timely manner
• Ability to travel to other ADP offices as needed (would be infrequent and possibly to Alpharetta, GA/Miami, FL)