Project Administrative Assistant

About the role

Mortenson is currently seeking a Project Administrative Assistant to support a dynamic and fast-paced environment.

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and provide general information, forward calls to the appropriate party, and take messages as required
• File and maintain written records along with creating electronic copies for records
• Receive, sort, and log all deliveries into the computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day-to-day tasks
• Schedule, track, and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Qualifications

• An associate’s degree in business or related administrative experience preferred
• Minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency in working on the computer in Microsoft Office, Excel, Email, and Calendar systems, and PowerPoint
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Able to be highly organized

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401(k) retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer-paid Life, AD&D, and disability insurance
• No-cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

Pay

The base pay range for this role is $51,000 MIN - $68,900 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.

Schedule

(Actual schedule may vary based on project needs)

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401(k) retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer-paid Life, AD&D, and disability insurance
• No-cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program