Administrative Program Coordinator

Job Summary

The Department of Medicinal Chemistry in the College of Pharmacy is seeking an enthusiastic team member to provide complex administrative support in a professional manner. Reporting directly to the department chair, this full-time position involves making time management decisions to ensure all duties are completed in a timely manner. The position requires the ability to work well under pressure and with changing priorities, familiarity with department and University policies, procedures, and organizations, and assistance to staff, faculty, and visitors.

About the Role

The position demonstrates sensitivity to the needs of others, maintaining mutual respect and appreciation among students, staff, and faculty. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

Responsibilities

• Provides complex office support to administrative staff and faculty, assists with program and event planning and implementation, including the weekly departmental seminar series.
• Aids in the development of department budgets, maintains budget records.
• Acts as the department liaison to the College of Pharmacy Employment Specialist for all department human resources actions and needs for faculty and staff, including acting as the payroll reporter and recruitment processes.
• Schedules appointments, arranges departmental meetings, takes notes at meetings, and produces meeting minutes in conjunction with the department chair.
• Responds to queries from and coordinates activities with faculty and other departments.
• Reviews and processes personnel applications through University systems and related forms; ensures compliance with university and department policies, procedures, and regulations.
• Prepares faculty files for RPT and TFR processes and adjunct faculty reviews and acts as the department liaison to the Health Sciences Academic Affairs Office.
• Collates, organizes, and analyzes data for specialized reports.
• Reviews and processes documents and requests for information; creates and maintains personnel files as directed; assists in creation and distribution of departmental materials, forms, surveys, and general correspondence.
• Greets and communicates with others to answer questions, disseminate information, and directs visitors to the appropriate person or office.
• Receives, sorts, and distributes incoming and outgoing mail.

Requirements

• EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
• Department may hire employee at one of the following job levels: Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Qualifications

• Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Skills

• Excellent organizational and time management skills.
• Ability to work well under pressure and with changing priorities.
• Familiarity with department and University policies, procedures, and organizations.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Benefits

The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

Pay

Pay Rate Range: $45,000 - $52,000

Schedule

Full Time

Minimum Qualifications

• Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

• Special Instructions
• Requisition Number: PRN45196B
• Full Time or Part Time?
• Full Time
• Work Schedule Summary
• Department:
• 00279 - Medicinal Chemistry
• Location:
• Campus